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Satisfactory Academic Progress Policy

Satisfactory academic progress (SAP) will be measured at the end of each financial aid payment period for all training programs. A cumulative academic grade average must be "C" or above at the end of each payment period based upon the scheduled hours and weeks in the payment period for financial aid purposes and veteran’s benefits purposes.  This cumulative average is based upon all academic activity from the first day of class through the end of each payment period. Student must also complete the program in the within the maximum time frame.

Maximum Time for Completion

Students will have a maximum of one and one half (1.5) of the normally allotted time to complete their program of study. Maximum time frame is measured by program length (as measured in months). A student in a 10-month program has a maximum program completion time of 15 months.  Students will be advised based on their current status. If at any point during the course of the program, it is determined that a student cannot meet the SAP standards, financial aid including veteran benefits will be terminated and they may be subject to dismissal from the program. All periods of enrollment count when assessing the maximum time frame, even periods when a student does not receive Title IV.
A monthly review of attendance will be conducted and students will be advised based on current status. The program director or designee may implement academic/attendance probation, or dismissal from the campus.
Make-up time may be granted, if available, to meet attendance and financial aid requirements for absences over the excused absence policy for each program. Make-up time is arranged with the department head. Make-up time is not intended to allow a student to earn leave time or to improve overall attendance record. Make-up time must be completed within the current payment period and may not exceed 10 percent of the total monthly required hours.

Warning

If the student is not meeting the satisfactory progress requirements at the end of a payment period, the student will be given a warning that s/he may be in jeopardy of losing eligibility for financial aid. The student will continue to receive financial aid during the warning period.

Academic/Attendance Probation

If a student fails to meet the requirements for satisfactory academic/attendance progress at the end of the warning period, a consultation with the program director or designee will be scheduled to inform the student of their status. The student must file a successful appeal to be placed on academic/attendance probation. The program director or designee will review the student’s appeal for probation. If the appeal is successful, the student will be placed on probation and given an academic plan to come into compliance with the campus satisfactory academic progress standards. During probation, the student may be required to sign a payment plan or furnish an alternate method of payment.
Notification: The program director or designee will inform the student of the need to appeal for probation. The program director will notify the student of her/his dismissal from the school.
Appeal Procedure: A student must appeal probation by completing the appeal form. The appeal will describe in detail, with documentation, any undue hardship or circumstance which may have caused the failure to meet the satisfactory academic progress, and/or attendance standard, or the educational plan provided to the student. The student must also indicate what has changed that will allow the student to meet the standards of progress at the end of the next evaluation period. The program director will consider the appeal. Appeals will be reviewed on an individual basis and all decisions are final. Students will be notified in writing of appeal decisions within two weeks.
Reinstatement/Termination: Students who are reinstated through the appeal process will be reinstated on probation and financial aid eligibility will be reinstated for the payment period in which the appeal is successful.
At the end of the probationary period, the student must be meeting the academic/attendance progress standards and the academic plan developed for the student. If the student is not in compliance with the academic/attendance standards or the academic plan, the student’s financial aid eligibility will be terminated and the student may be subject to termination from school.
Interruptions & Withdrawals: If enrollment is temporarily interrupted for a leave of absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will not be included in the student's maximum time frame percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal and the hours attempted will be considered toward the maximum time frame. There are no withdrawn/passing or withdrawn/failing grades.
Course Repeats: A student may repeat a course they failed or did not complete. However, students repeating a course must complete the program within the maximum time frame allowed.  Students will not receive financial aid for repeated coursework unless the student has not been in attendance for 180 days.

Returning Students

Students who drop out and return to school must have their financial aid reviewed if they received financial aid funds during their previous enrollment. Students who return within 180 days will be considered in the same payment period they were in when they left school. Students will have to complete the hours remaining in the payment period for which they were previously paid before an additional payment of Title IV funds. Students returning after 180 days will be considered in a new payment period and will be eligible to receive additional funds as a new student up to the award year limit. If the school gives the student credit for hours previously attended, the school will treat the hours remaining in the program as if they are the student’s entire program.

Credits for Previous Training

Northcoast Medical Training Academy does not give credit for previous training, or accept transfer and advanced placement students.

Changes in Majors or Degrees Pursuit of a Second Degree

Northcoast Medical Training Academy does not offer any majors or degree programs.

Non-Credit Remedial Courses

Northcoast Medical Training Academy does not offer any noncredit remedial courses.

Grading Scale

1. The progress and quality of students’ work is measured by a system of letter grades and grade percentages. The meaning of each grade and its equivalent is as follows:

Medical Assistant/Phlebotomy Technician/Veterinary Assistant:

90-100
80-89
70-79
69 & Below
Withdraw

A
B
C
F
W*

4.0 Quality Points
3.0 Quality Points
2.0 Quality Points
0.0 Quality Points
Not Computed


Practical Nursing:

94-100
87-93
80-86
79 & Below
Withdraw

A
B
C
F
W*

4.0 Quality Points
3.0 Quality Points
2.0 Quality Points
0.0 Quality Points
Not Computed


Massage Therapy:

95-100
87-94
79-86
78 & Below
Withdraw

A
B
C
F
W*

4.0 Quality Points
3.0 Quality Points
2.0 Quality Points
0.0 Quality Points
Not Computed

*Shown on transcript when student withdraws after the first week of a quarter.
2. Students must maintain a "C" grade or better in each class of their program. Students who receive an "F" in any course will be withdrawn from the program. There are no withdrawn/pass or withdrawn/fail grades,
3. If a student does not complete all required course assignments by the end of the quarter, they may have two weeks into the next quarter to turn in their assignments or they will receive an “F” or failing grade which will be included in the calculation of the student’s GPA and will be included in the maximum program completion time.
4. Students are counseled as needed throughout the class regarding academic grades, clinical grades, attendance, tardiness, evaluations, semester GPA, cumulative GPA and other pertinent information regarding student progress.

North Coast Medical Training Academy

1832 State Route 59
Kent, OH 44240
Phone:330-678-6600
Fax:330-678-6601

Admissions Office:
Monday-Thursday, 9 a.m.-5 p.m.
Friday, 9 a.m.-3 p.m.

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Northcoast Medical Training Academy
1832 E Main St, Kent
330-678-6600

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